AdMan (Ad Agency Manager) is a software product designed for the use by advertisement agencies. This suite is designed and developed by Aptegra Solutions Private Ltd.
The main features include :
Easy data storage and retrieval (Details of Publication , Clients and Sub agent)
Timely and accurate generation of reports
Calculation & printing of Bills and Invoices
Data Backup
Icon Legends
While using the software you may come across various icons. A pop up text will appear describing the use of the icon if the mouse is dragged over the icon.
All the icons with their description are listed below.
Calendar icon displays a calendar from which a date can be selected.
Delete option removes the selected entry .
Clears the values entered in the current form.
Saves the entry made .
Calculator is used to make calculations. It calculates the net amount and displays the result.
View First Page .
View Last page.
View Next Page.
View Previous Page.
Implies that the current entry is active. Click on it to Deactivate .
Implies that the current entry is not active . Click on it to Activate .
Prints the current page .
Edits the selected entry .
Mentions Users of the product .
Login Form
Use the Login Name and Password supplied to you for the initial login . Both Login name and password are case sensitive. If you have successfully logged in , you will be taken to Adman welcome page.
System Menu
Using the software menu is the most common way to avail the features of this software. The menu has a Home option that loads the Welcome Page .The Masters, Transactions and Reports options deals with the main data. The Support option renders user help and support site details.
The details about Masters ,Transactions and Reports menu are discussed below.
Masters Menu
The masters menu is designed for data entry and data retrieval operations .
For proper maintenance and ease of data storage , the following steps needs to be followed.
Step 1: Enter Advertisement Types
Go to Masters > Ad type
The left pane consists of a form used to add various Advertisement Types .
To add a advertisement type , enter the advertisement type in the text box provided and click on Add button.
The right pane consists of the list of all advertisement types that have already been added.
Step 2: Enter Publication Details
Go to Masters > Add Publication
A form to enter the publication details appears on the screen. Enter the publication details on the Publication Table and click on Add publication Details . The publication details gets added if the Add Publication Details button gets changed to Save button.
If the above action gets completed , enter the edition name in the edition table and click on Add to Edition List button. Continue this action to add all editions under the saved publication.
To mention the unit of the advertisement types added in Step 1 , use the Type of advertisement table.
Select the advertisement type from the drop down and mention the unit in the text box. Click on Add to type List to add the information into the database.
The View Publication List button at the bottom of the window will take you to the list of all publications that has already been added.
Step 3: Enter Publication Rate
Go to Masters > Publication Rate
Publication Rate form is used to enter the rate (amount per unit of type mentioned) details.
Select the required publication from the drop down. The editions and types for the selected publication gets loaded from the values entered in step 2. Also , all of the already entered rate details of the selected publication are all listed down.
To add a new rate , select the edition from the drop down and select type from the next drop down.
If the price details is already stored, the rate gets available in the text box and a save button appears.
You can make any changes if required and click on save to update the changes.
If the rate field is empty , enter the required rate and click on Add button to add the new rate. On successful addition the entry appears on the list and Add button gets changed to Save.
The Go to Publication List button at the bottom of the window will take you to the list of all publications that has already been added.
Step 4: Add Sub agent
Go to Masters > Sub Agent
The left pane consists of a form used to add the details of all sub agents. To add a new sub agent , enter the details in the Sub Agent Information table and click on Add button.
The right pane consists of the list of all sub agents whose details have already been added.
Step 5: Add Client
Go to Masters > Client
The left pane consists of a form used to add the details of all clients. To add a new client , enter the details in the Client Information table and click on Add button. To edit the details of already added client,select the client from the drop down list , make changes and click on the Save button.
The right pane consists of the list of all clients whose details have been added.
Step 6: Add Enclosure
Go to Masters > Enclosure
The left pane consists of a form used to add the details of all enclosures . To add an enclosure type , enter the enclosure name in the text box and click on Add button.
The right pane consists of the list of all enclosures already added.
Step 7: Add Users
Go to Masters > Users
New Users to use the software can be created and managed from here.
The left pane consists of a form used to add the details of users of this software product . To add a user , enter the login Id and password in the text boxes as required and click on Add button.
The right pane consists of the list of all users available.
Transactions Menu
All the main operations of generating a Release order , Invoice to clients/Sub agents , Bill payment to Publication and Receipt generation to client/sub agent is all performed here. Each Menu is supplied with its help feature.
Go to Transactions > any of the menu listed below .
The form consists of all search options available. Select the required fields and click on Search
The searched list is displayed. Click on New Search button to search again or use Print Report option to print the list displayed.
Feature 2: RO Register
Go to Reports > RO Register
This report lists all RO numbers that have been registered. There are options against each RO to view the Release Order and to print the same.
Feature 3: Client Ledger
Go to Reports > Client Ledger
Lists down all clients (who have ordered RO directly without any sub agents) with details of the RO, RO date, invoice number, invoice amount and their pay status.
The drop down at the top of the list selects a particular client and lists the details of the selected clients.
Do not select any client if you want all clients to be listed.
View All option selects clients irrespective of the payment status.
View Paid selects only paid client(s).
View Unpaid selects only unpaid client(s).
Print Report option prints the list generated.
Feature 4: Publication Ledger
Go to Reports > Publication Ledger
Lists down all RO numbers with the details of its RO date, Publication name, Client name , Publication bill number, Publication bill date , Cheque / DD number, Bank, Publication net amount and Publication's Pay status.
The drop down at the top of the list selects a particular publication and lists the details of the selected publication. Do not select any publication if you want all publications to be listed.
View All option selects all RO numbers generated under the publication irrespective of payment status.
View Paid selects only paid publications .
View Unpaid selects unpaid publications .
Print Report option prints the list generated.
Feature 5: Sub Agent Ledger
Go to Reports > Sub Agent Ledger
Lists down all RO of sub agents with the details of the RO number , RO date,client name , invoice number,invoice amount and their pay status.
The drop down at the top of the list selects a particular sub agent and lists the details of the selected sub agent.
Do not select any sub agent if you want all sub agents to be listed.
View All option selects sub agent(s) irrespective of the pay status .
View Paid selects only paid sub agent(s)
View Unpaid selects unpaid sub agent(s)
Print Report option prints the list generated.
Feature 6: Invoice List
Go to Reports > Invoice List
Lists down all invoices that have been generated. The list specifies Invoice amount , Party's name on whom invoice is generated, Invoice date and the amount. There are options to view and print the invoice .
Support Menu
All help features and license details are mentioned under this menu. This menu also gives on-line support option .
Logout
To logout out of the application click on Logout at the top right corner of the application .
