Purpose : Transaction form used to generate Payment Sheet
Paid Publication List
Field
name
Description
Data
Entry
Select
Publication *
Publication
Name for whom the payment note needs to be generated.
Select
the PublicationName
from the drop down list.
On each
selection of the publication from the drop down , the following
details gets listed for all RO numbers whose payment has been
made.
Bill Number
Publication
bill number for which payment has been done
Preloaded
values that are specified in Record Publication bill transaction
form.
Bill Date
Publication
bill date of the displayed bill number
Preloaded
values that are specified in Record Publication bill transaction
form.
RO number
RO numbers
under the selected publication for which payment has been done.
Preloaded
values
Client (Sub
agent )
Client Name(and
Sub agent name if any) all displayed RO numbers
Preloaded
values
Heading
Heading entered
for each RO
Preloaded
values
Editions
Editions under
the publication for each RO.
Preloaded
values
Insertion date
Date of
insertion of RO
Preloaded
values
Amount
Amount Paid to
the publication
Preloaded
values
Pay Sheet
To view Payment
sheet of a particular RO
Click
on pay sheet button to view payment sheet of a particular RO.
To view list of
all unpaid publication , click on View Unpaid Button and refer
the table below for instructions.
Unpaid Publication List
Field
name
Description
Data
Entry
Select
Publication *
Publication
Name for whom the payment note needs to be generated.
Select
the PublicationName
from the drop down list.
On selection of
Publication Name , the details as described for paid publication
are listed for all RO numbers whose payment has NOT been made but
bill details are available.
Pay Later
Used to remove
a particular RO from being generated in the payment note.
Click on Pay
Later button to delete the record from the list so that the
particular RO is not included in the list but can later be Paid.
Generate
Payment Note
The page is
redirected to another page where payment note is generated after
the payment details are entered.
Used to
generate payment note . Details are mentioned in the table below
.
Click on
Generate Payment Note to generate payment note. If the list is
empty , payment note cannot be generated.
View Paid
To view all
payment details of a particular publication .
Click on the
view Paid button.
Publication Bill details
Field
name
Description
Data
Entry
At the top left
corner , the address of selected Publication is loaded as
mentioned in the master tables. Any changes needed must be
changed in the Publication master table.
Cheque / DD
Number
Specifies
Cheque / DD number if payment to publication is made through
Cheque / DD. Field is left empty if it is cash
payment.
Manual
Entry from the Cheque/DD
Bank Name
Specifies
Bank Name from where the Cheque / DD is drawn. Field
is left empty if it is cash payment.
Manual
Entry from the Cheque/DD
Amount *
Specifies the
amount (in Rs ) that has been enclosed with the payment sheet.
Manual
Entry
Payment Date *
Date as
mentioned in the Cheque or DD
Manual
Entry
All the RO
numbers listed in the Unpaid publication List are all listed down
with their respective details
Total (in Rs)
Total amount of
all the RO numbers that are enclosed for payment
Preloaded
Discount(in %)
Displays the
discount percentage as mentioned in the publication master tables
The
field can be edited directly and net amount can be calculated
using the calculator icon displayed.
Net Amount( in
Rs) *
Calculated net
amount as per the discount mentioned
Preloaded
and can be recalculated based on the discount percentage.
Generate Pay
Note
Generates the
Pay Note in the printable form
Click
on the button to generate the payment note
Cancel
To cancel the
Generate Pay Note operation
Click
on the cancel button to cancel the operation.
